Cancellations
Cancellations made after June 1 will forfeit $70 camper deposit per week for Camp. Please be sure to handle discrepancies and refunds before you leave camp. Refunds handled after youth departure must be resolved by September 1 for consideratoin. Refund questions should be reported no later than the units billing closure during their week at camp, beyond this timeline we cannot garuntee the ability to offer a refund. All campers requesting full refunds will need to submit an official letter of explanation to Jim.Castro@scouting.org with official back-up from doctor or agency (summer school). Please indicate Youth Name, Camp Name and Week. All refunds are made out to the parents unless otherwise expressed.
There are situations in which a camper’s full refund may be returned entirely.
Full refund for the following reasons: (if accompanied by appropriate documentation):
-Medical issue regarding the camper that interferes with registered camp week.
-Death in family
-Mandated Summer School (This does not include educational programs. Ex: Science Camp, Prep courses)
Partial Refunds
After April 1st we will retain the initial $70 deposit, plus $150, per camper per week to cover pre-ordered expenses for Greater New York Council Camps. Please be sure to handle discrepancies and refunds before you leave camp. Refunds must be handled during the registered week of camp. If not, the refund will be forfeited. All campers requesting refunds will need to submit an official letter of explanation to Jim.castro@scouting.org.
Requests for refunds must be made in writing in order to be considered. Please submit requests with any pertinent attachments (supporting documentation) and must include the Camper’s Full Name, Camp Attended, and Week.
No-Show
After June 15th any Camper that cancels or is a no-show at camp will forfeit all fee’s paid for that week. By this time, the camp has already purchased food and materials based on the expectation of your attendance. We ask that you understand the planning that goes into place.
Behavioral Suspension
In the event that a Camper is sent home for behavior at camp, the Camper will forfeit all fee’s paid for the time suspended (whether it be day or week. By this time, the camp has already purchased food and materials based on the expectation of attendance. A suspension, per the situation, does permit that the scout return to camp at the designated time. Upon a secondary or continued behavioral issue, the removal from camp the Camper will forfeit the at-cost fee’s paid for the current week (including the day of removal) and refunded the remaining amount.
secondary suspension at-cost fee’s: $30 a day for food purchased, $5 a day in program supplies. Not to exceed $175
Returned Checks
Checks that are returned for insufficient funds will have a fee of $20 attached to them. Please provide two separate checks: 1) Replacement Check amount 2) $20 bank fee check. All checks are made out to GNYC, BSA and mailed to Greater New York Councils, BSA, 475 Riverside Drive, Room 600, New York, NY 10115. Attach note indicating: Replacement Check for Camper Name, Camp Name, Camp Week.
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